Freedom of Information Request

Gwent Police is committed to responding to your Freedom of Information request within 20 days, as laid down by legislation.

Requests for Information

Under the Freedom of Information Act (FOIA), a public authority must consider all requests for recorded information it receives and must:

  • Inform the applicant whether the information is held; and
  • Supply the requested information subject to the application of exemptions contained within the Act

This general right of access is afforded to anybody residing anywhere in the world.  The FOIA is fully retrospective and covers all information held in a recorded format. If you are applying for personal information that Gwent Police holds about you then you this is covered under the Data Protection Act and you must complete a Subject Access Request form.

Our Procedures

Gwent Police is guided in its handling of Freedom of Information requests by the ACPO National Manual of Guidance.

Time Considerations

The deadline for a public authority to respond to requests made under FOIA is 20 working days, although there are some circumstances where this may be extended under the terms of the legislation. Occasionally, for example, if a request requires clarification, is particularly complicated or subject to the application of certain exemptions where there is a need to consider public interest factors, the 20 working day period may be extended.

Where clarification is required, Gwent Police will stop the 20 working day time clock until clarification has been received from the applicant and will close off the request completely if no clarification is received within 20 working days. 

Statutory Cost Limit

The cost limit for responding to FOI requests is £450 or 18 hours worth of work. Where it is estimated that the request for information is likely to exceed either of these limits, the request will be refused by the Force.  

Compliance with the Act

Compliance with the FOIA is monitored by the Information Commissioner.

How to Obtain Information

To make a valid request under the Freedom of Information Act, the following criteria must be met:

  • The request must be made in writing
  • It can be made by letter, fax or email
  • It must contain a return address (this can be an email address)
  • It must clearly identify the information being sought
  • It must be legible
  • It must contain details of the format you would like the information to be sent to you

Requests made to Gwent Police under the Freedom of Information Act should be made via the following:

Freedom of Information
Gwent Police Headquarters, Croesyceiliog, Cwmbran. NP44 2XJ
or
Email: [email protected]

A valid FOIA request must contain your name and an address. The provision of any other contact details is optional, however any additional information you choose to provide will enable us to provide you with a faster and more efficient service.

Please note that if you are requesting details of information held about yourself by Gwent Police (i.e. your personal data), the completed form will be passed to the Data Protection Unit for consideration under the Data Protection Act. They will send you a Subject Access Application Form. There is a fee of £10 for this process and you will be required to show two forms of identification.

We welcome Freedom of Information Requests in Welsh and will reply in Welsh, this will not delay our response. Please note that any supporting information which forms part of your response will only be provided in Welsh if already available. Freedom of Information responses will be published on our website in the language in which they were submitted.

Disclosure Log & Proactively Published Information

Before submitting an FOIA request, you may wish to refer to the our disclosure log on which all of our previous responses are published.

The Force proactively publishes additional information that is routinely requested under FOIA on an annual basis. You may wish to check this to determine if the information you are seeking has already been disclosed.